Managing financial operations in universities is becoming more complex every year. From student fee collection and payroll management to accounting, billing, taxation, and financial reporting, educational institutions require a centralized and automated system that can handle everything efficiently.
EduSys University Accounting Billing Software is designed specifically for universities, colleges, engineering institutions, medical colleges, and higher education campuses to simplify financial management through automation and cloud-based ERP technology. The platform helps institutions manage accounting operations, fee collection, billing, budgeting, payroll, and financial reports from one secure dashboard. (edusys.co) The software reduces manual paperwork, improves accounting accuracy, enhances financial transparency, and allows institutions to streamline daily financial operations without depending on disconnected spreadsheets or outdated systems.
Donor Management allows schools to organize and track donations more efficiently. By integrating donation events into the school calendar, it ensures proper tracking of funds raised, including details like donation amounts, reasons, and associated records. This feature also offers the flexibility to edit or delete records and generate reports for better oversight and fundraising planning.
The Petty Transaction Management functionality allows the school to monitor small, day-to-day expenses. It works by tracking the balance in the Petty Wallet, with the Super Admin managing fund allocations. Expenses can be added easily, and the system automatically updates the wallet balance. With filtering and reporting options, it simplifies budgeting and ensures all petty cash is properly accounted for in the Journal Entry.
Journal Entry Management ensures that all financial transactions are accurately recorded day-by-day, with detailed records of debits, credits, amounts, and descriptions. This process not only helps in tracking financial activities but also allows for invoice uploads and easy report generation in CSV and PDF formats, providing clear and up-to-date financial records for audits and decision-making.
Wallet Transactions help institutions track all user-related transactions across different categories, such as canteen or stationery purchases. By filtering transactions by user role, department, or designation, the system enables better transparency and control over each user's wallet balance and transaction history, making it easier for management to oversee finances.
Salary Advances Management streamlines the process of handling staff salary loans. It helps institutions track advances, repayments, and balance amounts, offering options for repayment either through salary deductions or one-time payments. The system integrates with pay slips, ensuring that all financial data is consistent and up-to-date.
Fees, fine, scholarship and other student related financing operations can manage by accountant on EduSys cloud system and accessible by all department such as Hostel, Library, Laboratory, Examination, etc. And also have an advance donor management solution which will accommodate all fundraising and donation activities with real-time tracking & reporting dashboard.
Advance Digital Bookkeeping modules make paperless accounting for non-profit organization so accountant can easily manage and track all financial journal & laser and access from anytime and anywhere.
EduSys Introduced the new feature that, 'Account Head to Screen' tab. This feature helps to manage and control the visibility or access of account heads across various screens."
Apart from recording daily employee attendance, the EduSys ERP system also generate payroll and computes everybody's salary based on employees' benefits, holidays and the amount of day or hour worked. In built features for finance department such salary slip generator, auto reminder notification, advance salary management and more. Moreover, it’s centralize system so HR department can easily access these data.
Hassle-free EduSys global tax management system supports multiple countries country and state taxation system such as GST, VAT, etc., and helps to auto generate invoices and statements.
An Account Management Software is application to manage and track financial operations such as journal entries, payroll & salary, invoice generation etc. EduSys accounting & billing software is built for education institute, so it supports donation and crowdfunding functional module. As EduSys ERP is a cloud base application, it can easily integrate with desktop application like tally.
Accounting & Billing Software price will be based on Institution's student strength
The system provides comprehensive fee payment and tax calculation features along with fee receipt generation and cloud-based automatic data backup. It supports customized reports and graphs, tracks payable and paid taxes, records purchased and sold items with history, and manages payrolls with electronic tax filing. The software accommodates direct deposits and checks, sends advance and due payment notifications, and ensures secure digital data management. It also consolidates financial statements, tracks and records fee transactions, customizes ledgers, balance sheets, and profit/loss statements, and maintains detailed payment records. By eliminating manual calculation errors and automating administrative tasks, the system prevents late payments, simplifies childcare billing and invoicing, records expenses and income through journal entries, tracks due and paid fees for students or batches, and generates automated fee reminders. Additionally, it enables institutions to easily monitor each family’s balance, including registration fees, tuition charges, discounts, and payment history, ensuring accurate and timely fee collection.
| Specification | Details |
|---|---|
| Non-profit Accounting | Yes |
| Payroll & Salary Management | Yes |
| Cash & Online Payments | Yes |
| Student Fees Tracking | Yes |
| Due Tracking | Yes |
| Tax Management | Yes; GST, VAT and more |
| Donation Management | Yes |
| Billing & Invoicing | Yes |
| Expense Tracker | Yes |
| Api | Yes |
| Platform | Cloud, SAAS, Mobile App (iOS & Android), Web |
| Language | Multilingual; English, Hindi, French, and more |
| Support & Training | Online, Webinars, Documentation and others |